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Bradford Preparatory School

Attendance/Tardy Policy

Attendance

At Bradford Prep, every day is essential to the learning process; therefore, we encourage every student to be at school every day.  Students are responsible for collecting and making up any work that they missed while they were out of school. Students or parents may arrange to pick up work missed during an absence after they return. 

 

Absences are considered Excused Absences in accordance with State law and will be excused for the following reasons:

  • Illness/Injury
  • Quarantine
  • Death of an immediate family member
  • Medical or dental appointments (a note from doctor/dentist office is required to verify appointment)
  • Court proceedings
  • Religious observance
  • Inclement weather

 

Absences must be documented in order to be considered excused.   Please do your best to inform the school of your child’s absence by emailing attendance@bradfordprep.org by 9:00 am.   At any point in the year that a student's excused absences are for an illness or injury, the principal may require a statement from the student's physician in order to excuse future absences.  This action will automatically be recorded in PowerSchool.  Absences will be considered Unexcused if a student misses school for any other reason or if the proper documentation is not provided for the absence within 7 days of the absence.   Absences will be handled in the following manner:

 

Number of Absences

Follow Up

Six (6)

Meeting with Grade Level Principal

Ten (10)

Intervention conference with parent, student, grade level Principal and Director

 

 

Any student with 20 or more absences in any class in a school year is subject to failure of that course or grade level. If the grade level Principal determines that retention or failure of a course is necessary based on attendance, the parent/guardian and student will be notified in writing.

 

When Upper School students are absent they may be required to complete class recovery time as assigned by their teachers.

 

Upper School students with an average of 90% or higher for the year are exempt from their teacher made final exam if they have 6 or less absences (unexcused and excused) for the course.  This only applies for courses that do not require a state exam (for example Biology, Math I, English II)

 

Upper School students with an average of 80% or higher for the year are exempt from their teacher made final exam if they have 4 or less absences (unexcused and excused) for the course.  This only applies for courses that do not require a state exam (for example Biology, Math I, English II)

 

 

Students will be considered present for the day according to the following times depending upon their grade level:

 

Grades K-8 – Arrive before 12PM or leave for early dismissal after 12PM

Grades 9-12 – Arrive before 11:30AM or leave after 11:30AM

 

 

Tardy/Early Dismissal Procedures

Late Arrival to School

Students are expected to arrive to school on time. Students are considered tardy if they are not in their classroom by the beginning of homeroom (7:45AM for Upper School, 8:15AM for Middle School and 8:30AM for Lower School). Tardiness is only excused for medical and dental appointments or to comply with court ordered attendance at a legal proceeding. In all such instances, for the tardy to be excused proper documentation is required within 48 hours. Students tardy due to illness will only be excused with parent communication – in writing via email to attendance@bradfordprep.org.

 

Early Dismissal from School

Early dismissals are only excused for medical and dental appointments or to comply with court ordered attendance at a legal proceeding.  Early dismissals for athletics are considered excused.  Please remember, teachers are still instructing in the classrooms until the end of the School and early dismissals interrupt instruction. 

 

Early dismissals are classified in PowerSchool as tardies in the same way that a late arrival to school appears. Students are only excused for medical and dental appointments or to comply with court ordered attendance at a legal proceeding. In all such instances, for the early dismissal to be excused, proper documentation from the doctor/dentist’s office is required within 48 hours. Early dismissals due to illness will only be excused with parent communication – in writing via email to attendance@bradfordprep.org.

 

We encourage parents to make appointments for their child outside of school hours; however if you must pick your child up from school early please notify the teacher in advance.   Parents must sign students out in the main office.   Students will only be released from school to authorized drivers for the student. Those NOT listed as an authorized adult on the list can only pick up a student if the school has received a written and signed note from the parent/guardian giving permission for that person to pick up the student. Proof of identity is required in order to pick up a student.  

 

Upper School students who drive themselves to school must bring a note signed by the parent, including a contact number for the parent, to the office before school begins to be released for appointments during the school day.  A dismissal slip will be issued to the student after the parent has been contacted and the early dismissal has been verified.  

 

The latest time a child may be picked up for early dismissal in grades K-6 is 2:45PM, in grades 7-12, the latest pick up time is 2:30PM.  Please schedule appointments accordingly and be mindful that students will not be dismissed after these times.

Academic Recovery Time Due to Unexcused Late Arrivals or Early Dismissals

Every 3rd unexcused tardy, absence or early dismissal in grades 5-12 will result in one assigned session of  after or before school Academic Recovery Time to be served at the next available time.  The Dean of Students or Assistant Principal will assign the Academic Recovery Session.  Unexcused tardies and early dismissals will reset at the end of each semester and the student will start fresh at the beginning of each semester.

 

 
Partial Attendance for Extracurricular, Athletic and Special Event Participation


Students must be counted as present for the day in order to participate in any school sponsored activity/event including extracurricular, music performance, athletic or special event activities.  

Grades K-8 – Arrive before 12PM or leave for early dismissal after 12PM

Grades 9-12 – Arrive before 11:30AM or leave after 11:30AM

 

Make-Up Work for Absences

Students are responsible for, and they are permitted to, make up all work missed during absences. All work must be made up according to the course syllabus unless the teacher or an administrator determines that extenuating circumstances might support an extension of time. The student is responsible for finding out which assignments, quizzes and exams were missed and completing them within the specified time period.  The teacher is expected to support the student’s in this process and to provide the student with make-up assignments or exams as needed.  Detailed information about make up work can be found in each course syllabus and should be referenced in the event of an absence.  Students who are absent due to a suspension from school will be provided an opportunity to complete work and take any examinations missed.

Upper School students are given 3 days to make up work from when they were absent.

Middle School students should refer to their class syllabus for the number of days provided to complete make up work when absent as it varies from grade to grade.

 

School Hours                                          

Grades K-4                                                 Grades 5-8                                                       Grades 9-12

Drop off- 8:15-8:30AM                                Drop off- 8 – 8:15AM                                         Drop off- 7:25 – 7:45AM

School hours- 8:30-3:15                             School hours- 8:15AM -3:30PM                        Hours- 7:45AM -3:00PM

Pick up- 3:15-3:30                                      Pick up- 3:30-3:50                                             Pick up- 3:00-3:15